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Posted : Friday, March 01, 2024 04:57 PM
It’s a great time to join the City of Boulder!
Application Deadline:
April 29, 2024
Hiring Range:
22.
20 - 27.
10 This is a full-time hourly position.
Scheduled Weekly Hours: 40 Benefit Eligibility Group: Non Union (30+ Hours) Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job.
Job Description Summary: The Business Services Team provides support to the Parks & Recreation Department through administrative services, financial management, information resources, business planning and project management.
This position is an integral part of the Business Services team and provides customer service, project management and process improvement, accounts payable, billing, reporting, cash handling, and other financial transactional services on behalf of the department.
Job Description: ESSENTIAL DUTIES AND RESPONSIBILITIES Under general supervision, participates as a member of a team to provide excellent customer service and coordinate highly developed administrative, financial, and technical support.
With a strong attention to detail, performs financial transactions and provides a variety of administrative support functions to process and maintain accurate financial information and records.
Successfully communicates and upholds City and Departmental policies, procedures, and financial guidelines.
Identifies and analyzes problems as well as helps to develop solutions to facilitate process improvement and streamline procedures.
Effectively delivers exemplary customer service to both internal and external customers by demonstrating consistent and professional service with a solution-oriented approach.
Works in a collaborative manner to foster teamwork with Parks & Recreation divisions and other city departments.
Finance Support Performs daily financial and/or budgetary operations.
This may include, but is not limited to the following: Interacts with the public, staff, and vendors to provide information, answer questions, and resolve issues associated with payments, reimbursements, revenue and/or expenditures.
Prepares and processes journal entries for accounting transactions.
Produces and manages detailed documents for budgetary tracking of projects and departmental funding.
Assists in creating financial procedures and policies for newly identified projects throughout Parks & Recreation.
Conducts effective training and continues ongoing support to staff pertaining to guidelines, business processes and systems.
Coordinates with Finance regarding preferred accounting practices, annual financial audits, financial documentation, research, and special projects.
Accounts Payable Process invoices for payment by following generally accepted accounting principles (GAAP) and approved procurement guidelines.
This may include, but is not limited to the following: Processes and audits invoices for payment through the city’s financial management system in an accurate and timely manner.
Pay against contracts and purchase orders and process transactions to the correct chart of accounts.
Establishes and maintains good working relationships with new and existing contractors and vendors.
Analyzes workflow processes, generates reporting, and keeps precise records of payments to vendors.
Monitors year-end procedures and deadlines to ensure compliance and a successful fiscal year close.
Accounts Receivable/General Billing/Deposits Records the collection of receivables, manages general billing, and prepares deposits.
This may include, but is not limited to the following: Monitors monthly receivables for recreation services paid by various third-party customers.
Prepares bank deposits adhering to cash handling procedures, reconciles petty cash balances, and maintains accurate records and required documentation.
Records departmental revenue by generating financial export reports from recreation management software systems, importing data files into the financial management system, and recording uploads into the deposit log application.
Works with various divisions to facilitate interdepartmental transfers.
Purchasing This may include, but is not limited to the following: Reviews requisition requests for adherence to the City of Boulder purchasing guidelines, policies, and appropriate account coding, then processes to create purchase orders and contracts.
Initiates and monitors the approval process.
Evaluates submitted bids to ensure all required information is included, clearly stated, and properly documented, collaborates with staff and Purchasing, as well as acts as vendor liaison throughout the process.
Assists staff with any changes that needs to be made to contracts and purchase orders.
Performs departmental contract administration for city-wide contracts and purchasing agreements.
Routinely audits and conducts final year-end review of all POs/Contracts and coordinate with department supervisors for year-end closure process.
Purchasing Cards Serves as Purchasing Card Liaison for Parks & Recreation.
This may include, but is not limited to the following: Prepares and distributes monthly purchasing card statements to purchasing cardholders.
Reconcile monthly charges in the financial management system to ensure expenses are allocated correctly.
Conducts audits and generates reports monthly to confirm users are adhering to policies and guidelines.
Collaborates with Finance help manage purchase cardholder accounts and provides training for department staff.
Other Performs related duties as required to meet the needs of the city.
Takes proper safety precautions, anticipates unsafe circumstances, and acts accordingly to prevent accidents.
Responsible for the safety of self, others, materials, and equipment.
Uses all required safety equipment and follows all safety regulations, policies, and procedures.
Reports all accidents and damage to city property.
Responsible for knowing and complying with all city and department policies, participating in professional trainings and development, and adhering to attendance and workplace attire policies.
MINIMUM QUALIFICATIONS Proficiency with Microsoft Office, especially proficient with Excel spreadsheets Strong organizational skills and ability to follow up on issues.
Ability to work independently under minimal supervision, including the ability to conduct research independently, perform analysis and provide recommendations.
Completes work in a timely and consistent manner.
Good verbal and written communication skills, including the ability to effectively establish and maintain working relationships with individuals at all levels in the organization and external vendors and customers.
Ability to develop and maintain accurate records and filing systems.
Have and maintain acceptable background information, including criminal conviction history.
PREFERRED QUALIFICATIONS Experience working in an administrative services, accounting, or financial role preferably in a municipal government setting.
Demonstrated ability to understand and apply basic accounting principles.
Experience using databases.
REQUIRED EDUCATION AND EXPERIENCE Associate’s Degree in Business Administration, Accounting or related field, and a minimum of three (3) years of previous work experience performing high-level office administration and financial support tasks, or any equivalent combination of education and experience.
Proficiency with Microsoft Office, especially proficient with Excel spreadsheets SUPERVISION Supervision Received: Budget Analyst Senior Supervision Exercised: None WORKING CONDITIONS AND REQUIREMENTS Physical and Mental Effort Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person.
Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials.
Sufficient manual dexterity that permits the employee to operate computer equipment and other office equipment.
Work may include extended periods of time viewing a computer video monitor and/ or operating a keyboard.
Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions.
Work Environment Works primarily in a clean, comfortable office environment.
Machines and Equipment Used Frequently uses standard office equipment including personal computers, telephones, calculators, and copy machines.
Additional Job Description: Last Updated: November 2023 The City of Boulder is committed to a diverse and inclusive workplace.
We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected statute.
For individuals with disabilities who would like to request an accommodation, please send a request to HR@bouldercolorado.
gov.
20 - 27.
10 This is a full-time hourly position.
Scheduled Weekly Hours: 40 Benefit Eligibility Group: Non Union (30+ Hours) Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job.
Job Description Summary: The Business Services Team provides support to the Parks & Recreation Department through administrative services, financial management, information resources, business planning and project management.
This position is an integral part of the Business Services team and provides customer service, project management and process improvement, accounts payable, billing, reporting, cash handling, and other financial transactional services on behalf of the department.
Job Description: ESSENTIAL DUTIES AND RESPONSIBILITIES Under general supervision, participates as a member of a team to provide excellent customer service and coordinate highly developed administrative, financial, and technical support.
With a strong attention to detail, performs financial transactions and provides a variety of administrative support functions to process and maintain accurate financial information and records.
Successfully communicates and upholds City and Departmental policies, procedures, and financial guidelines.
Identifies and analyzes problems as well as helps to develop solutions to facilitate process improvement and streamline procedures.
Effectively delivers exemplary customer service to both internal and external customers by demonstrating consistent and professional service with a solution-oriented approach.
Works in a collaborative manner to foster teamwork with Parks & Recreation divisions and other city departments.
Finance Support Performs daily financial and/or budgetary operations.
This may include, but is not limited to the following: Interacts with the public, staff, and vendors to provide information, answer questions, and resolve issues associated with payments, reimbursements, revenue and/or expenditures.
Prepares and processes journal entries for accounting transactions.
Produces and manages detailed documents for budgetary tracking of projects and departmental funding.
Assists in creating financial procedures and policies for newly identified projects throughout Parks & Recreation.
Conducts effective training and continues ongoing support to staff pertaining to guidelines, business processes and systems.
Coordinates with Finance regarding preferred accounting practices, annual financial audits, financial documentation, research, and special projects.
Accounts Payable Process invoices for payment by following generally accepted accounting principles (GAAP) and approved procurement guidelines.
This may include, but is not limited to the following: Processes and audits invoices for payment through the city’s financial management system in an accurate and timely manner.
Pay against contracts and purchase orders and process transactions to the correct chart of accounts.
Establishes and maintains good working relationships with new and existing contractors and vendors.
Analyzes workflow processes, generates reporting, and keeps precise records of payments to vendors.
Monitors year-end procedures and deadlines to ensure compliance and a successful fiscal year close.
Accounts Receivable/General Billing/Deposits Records the collection of receivables, manages general billing, and prepares deposits.
This may include, but is not limited to the following: Monitors monthly receivables for recreation services paid by various third-party customers.
Prepares bank deposits adhering to cash handling procedures, reconciles petty cash balances, and maintains accurate records and required documentation.
Records departmental revenue by generating financial export reports from recreation management software systems, importing data files into the financial management system, and recording uploads into the deposit log application.
Works with various divisions to facilitate interdepartmental transfers.
Purchasing This may include, but is not limited to the following: Reviews requisition requests for adherence to the City of Boulder purchasing guidelines, policies, and appropriate account coding, then processes to create purchase orders and contracts.
Initiates and monitors the approval process.
Evaluates submitted bids to ensure all required information is included, clearly stated, and properly documented, collaborates with staff and Purchasing, as well as acts as vendor liaison throughout the process.
Assists staff with any changes that needs to be made to contracts and purchase orders.
Performs departmental contract administration for city-wide contracts and purchasing agreements.
Routinely audits and conducts final year-end review of all POs/Contracts and coordinate with department supervisors for year-end closure process.
Purchasing Cards Serves as Purchasing Card Liaison for Parks & Recreation.
This may include, but is not limited to the following: Prepares and distributes monthly purchasing card statements to purchasing cardholders.
Reconcile monthly charges in the financial management system to ensure expenses are allocated correctly.
Conducts audits and generates reports monthly to confirm users are adhering to policies and guidelines.
Collaborates with Finance help manage purchase cardholder accounts and provides training for department staff.
Other Performs related duties as required to meet the needs of the city.
Takes proper safety precautions, anticipates unsafe circumstances, and acts accordingly to prevent accidents.
Responsible for the safety of self, others, materials, and equipment.
Uses all required safety equipment and follows all safety regulations, policies, and procedures.
Reports all accidents and damage to city property.
Responsible for knowing and complying with all city and department policies, participating in professional trainings and development, and adhering to attendance and workplace attire policies.
MINIMUM QUALIFICATIONS Proficiency with Microsoft Office, especially proficient with Excel spreadsheets Strong organizational skills and ability to follow up on issues.
Ability to work independently under minimal supervision, including the ability to conduct research independently, perform analysis and provide recommendations.
Completes work in a timely and consistent manner.
Good verbal and written communication skills, including the ability to effectively establish and maintain working relationships with individuals at all levels in the organization and external vendors and customers.
Ability to develop and maintain accurate records and filing systems.
Have and maintain acceptable background information, including criminal conviction history.
PREFERRED QUALIFICATIONS Experience working in an administrative services, accounting, or financial role preferably in a municipal government setting.
Demonstrated ability to understand and apply basic accounting principles.
Experience using databases.
REQUIRED EDUCATION AND EXPERIENCE Associate’s Degree in Business Administration, Accounting or related field, and a minimum of three (3) years of previous work experience performing high-level office administration and financial support tasks, or any equivalent combination of education and experience.
Proficiency with Microsoft Office, especially proficient with Excel spreadsheets SUPERVISION Supervision Received: Budget Analyst Senior Supervision Exercised: None WORKING CONDITIONS AND REQUIREMENTS Physical and Mental Effort Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person.
Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials.
Sufficient manual dexterity that permits the employee to operate computer equipment and other office equipment.
Work may include extended periods of time viewing a computer video monitor and/ or operating a keyboard.
Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions.
Work Environment Works primarily in a clean, comfortable office environment.
Machines and Equipment Used Frequently uses standard office equipment including personal computers, telephones, calculators, and copy machines.
Additional Job Description: Last Updated: November 2023 The City of Boulder is committed to a diverse and inclusive workplace.
We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected statute.
For individuals with disabilities who would like to request an accommodation, please send a request to HR@bouldercolorado.
gov.
• Phone : NA
• Location : Boulder, CO
• Post ID: 9144772860
