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Posted : Wednesday, February 07, 2024 12:37 AM
Requisition Number:
55472
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
27-Mar-2024
Date Posted:
20-Mar-2024
Job Summary
The Leeds School of Business encourages applications for an Accounting and Procurement Data Entry Specialist! This position provides data entry, guidance, assistance, and customer service for Concur travel and expense reimbursement processes.
The position provides training policy guidance to current and new Leeds employees, and serves as the primary point of contact for Leeds faculty and staff regarding Concur issues and questions.
This position works cooperatively with Leeds faculty, staff, and students to ensure that all required travel and expense information is accurately completed while enforcing policies and procedures established by the CU Procurement Service Center (PSC).
This position audits travel and expense reimbursements to ensure that all documentation is appropriate and aligns with Leeds and CU policies and procedures.
This position requires a high level of customer service, troubleshooting, and attention to detail, as well as discretion, analytical skills, and problem solving.
This position reports directly to Leeds’ Accounting and Procurement Manager.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment.
We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are At Leeds School of Business, we have an outstanding vantage point, and while we’re located at the foot of the Rocky Mountains, we’re not talking about the scenery.
Set in the heart of Boulder, Colorado—one of the nation’s most vibrant business communities—Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty.
What Your Key Responsibilities Will Be Coordinate Leeds Travel and Expense Reimbursements in Concur: Collect travel and expense information and receipts via online forms, and complete the associated data entry for travel and expense reports into the Concur reporting system.
Review and audit submitted travel and expense reimbursement request forms ensuring all needed data is available for Concur input.
Ensure the requests, itemized receipts and other documentation as required by University Policy is received in order to process travel and business expense reimbursements.
Audit reimbursement reports to ensure that funds are available and that expenses are allowable, allocable, and appropriate.
Use professional judgment to determine if requested reimbursements are appropriate and/or if requests require additional approvals.
Create, manage, and maintain Leeds Concur online forms.
Provide excellent customer service to Leeds faculty and staff regarding travel and expense reimbursement submissions, issues, and questions via phone, email, live chat, and in-person modalities.
Serve as the main point of contact for Leeds faculty and staff for questions related to travel and expense reimbursement Concur reports.
Connect with Leeds faculty and staff about the procurement options available to reduce risk to both faculty, staff, students, and the University regarding reimbursement delays, documentation inadequacies, taxation, and other related accounting issues (Approved Use of Funds, BEX, International Travel, Official Functions).
Educate Leeds faculty and staff on proper protocol for university-related business travel.
Provide guidance, and enforcement, of the process of reimbursing travel and business- related expenses purchased with personal funds (cash and personal credit card) or Tcard.
Investigate issues within the reimbursement process and clarify policies on behalf of Leeds units.
Remain current with changes to university, campus, college, and department policy.
Provide recommendations to Leeds A/P Manager regarding Concur report volume, process, and areas for improvement.
Triage and Respond to A/P Submissions via ServiceNow Ticketing System: Manage ServiceNow tickets related to travel and expense reimbursement requests.
Ensure that all requests/emails are responded to within 24 hours of receipt or as outlined in Leeds A/P Service Level Agreement (SLA).
Assist with triaging all other tickets in ServiceNow.
Ad Hoc Support to the Leeds Accounting and Procurement Team: Serve as A/P back-up for team members.
Prioritize workload to accommodate shifting priorities daily.
Support special projects.
What You Should Know This position offers a hybrid work modality with three days in the office and two days remote per week with an occasional/rare evening and weekend throughout the year.
What We Can Offer The hiring range for this position is $46,000-$51,000 annually.
Relocation assistance is available for eligible candidates.
Benefits The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass.
The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment.
Learn more about the University of Colorado Boulder.
Be Statements Be ambitious.
Be pioneering.
Be Boulder.
What We Require A Bachelor's Degree or an equivalent combination of education and/or experience may substitute.
What You Will Need Excellent customer service skills.
Strong written and verbal communication skills.
Precise and dedicated attention to detail.
Strong interpersonal skills and the ability to build rapport with a wide variety of partners and personalities.
Desire to thrive independently as well as in a team environment.
Ability to handle multiple interruptions while remaining on task.
Confident to problem-solve and determine solutions.
Motivated, proactive, and self-starting.
Confident to take initiative within areas of responsibility.
Strong analytical skills and judgment.
Ability to organize workload tasks, create a plan for achievement of results.
Ability to learn and respond quickly to situations that arise on a day-to-day basis.
Promote creating an inclusive environment to reflect our values and vision at Leeds.
Ability to manage multiple projects at one time and easily highlight the most important requirements of each project, so they can be completed accurately.
Proficient in Microsoft Office Suite.
Demonstrated ability to learn and confidently use different accounting and procurement systems.
What We Would Like You to Have 3+ years of accounting or bookkeeping experience.
Experience with accounting and purchasing systems (such as ServiceNow and Concur).
Special Instructions To apply, please submit the following materials: A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by March 27, 2024 for consideration.
Note: Application materials will not be accepted via email.
For consideration, please apply through CU Boulder Jobs.
Posting Contact Information Posting Contact Name: Boulder Campus Human Resources Posting Contact Email: Recruiting@colorado.
edu
The position provides training policy guidance to current and new Leeds employees, and serves as the primary point of contact for Leeds faculty and staff regarding Concur issues and questions.
This position works cooperatively with Leeds faculty, staff, and students to ensure that all required travel and expense information is accurately completed while enforcing policies and procedures established by the CU Procurement Service Center (PSC).
This position audits travel and expense reimbursements to ensure that all documentation is appropriate and aligns with Leeds and CU policies and procedures.
This position requires a high level of customer service, troubleshooting, and attention to detail, as well as discretion, analytical skills, and problem solving.
This position reports directly to Leeds’ Accounting and Procurement Manager.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment.
We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are At Leeds School of Business, we have an outstanding vantage point, and while we’re located at the foot of the Rocky Mountains, we’re not talking about the scenery.
Set in the heart of Boulder, Colorado—one of the nation’s most vibrant business communities—Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty.
What Your Key Responsibilities Will Be Coordinate Leeds Travel and Expense Reimbursements in Concur: Collect travel and expense information and receipts via online forms, and complete the associated data entry for travel and expense reports into the Concur reporting system.
Review and audit submitted travel and expense reimbursement request forms ensuring all needed data is available for Concur input.
Ensure the requests, itemized receipts and other documentation as required by University Policy is received in order to process travel and business expense reimbursements.
Audit reimbursement reports to ensure that funds are available and that expenses are allowable, allocable, and appropriate.
Use professional judgment to determine if requested reimbursements are appropriate and/or if requests require additional approvals.
Create, manage, and maintain Leeds Concur online forms.
Provide excellent customer service to Leeds faculty and staff regarding travel and expense reimbursement submissions, issues, and questions via phone, email, live chat, and in-person modalities.
Serve as the main point of contact for Leeds faculty and staff for questions related to travel and expense reimbursement Concur reports.
Connect with Leeds faculty and staff about the procurement options available to reduce risk to both faculty, staff, students, and the University regarding reimbursement delays, documentation inadequacies, taxation, and other related accounting issues (Approved Use of Funds, BEX, International Travel, Official Functions).
Educate Leeds faculty and staff on proper protocol for university-related business travel.
Provide guidance, and enforcement, of the process of reimbursing travel and business- related expenses purchased with personal funds (cash and personal credit card) or Tcard.
Investigate issues within the reimbursement process and clarify policies on behalf of Leeds units.
Remain current with changes to university, campus, college, and department policy.
Provide recommendations to Leeds A/P Manager regarding Concur report volume, process, and areas for improvement.
Triage and Respond to A/P Submissions via ServiceNow Ticketing System: Manage ServiceNow tickets related to travel and expense reimbursement requests.
Ensure that all requests/emails are responded to within 24 hours of receipt or as outlined in Leeds A/P Service Level Agreement (SLA).
Assist with triaging all other tickets in ServiceNow.
Ad Hoc Support to the Leeds Accounting and Procurement Team: Serve as A/P back-up for team members.
Prioritize workload to accommodate shifting priorities daily.
Support special projects.
What You Should Know This position offers a hybrid work modality with three days in the office and two days remote per week with an occasional/rare evening and weekend throughout the year.
What We Can Offer The hiring range for this position is $46,000-$51,000 annually.
Relocation assistance is available for eligible candidates.
Benefits The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass.
The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment.
Learn more about the University of Colorado Boulder.
Be Statements Be ambitious.
Be pioneering.
Be Boulder.
What We Require A Bachelor's Degree or an equivalent combination of education and/or experience may substitute.
What You Will Need Excellent customer service skills.
Strong written and verbal communication skills.
Precise and dedicated attention to detail.
Strong interpersonal skills and the ability to build rapport with a wide variety of partners and personalities.
Desire to thrive independently as well as in a team environment.
Ability to handle multiple interruptions while remaining on task.
Confident to problem-solve and determine solutions.
Motivated, proactive, and self-starting.
Confident to take initiative within areas of responsibility.
Strong analytical skills and judgment.
Ability to organize workload tasks, create a plan for achievement of results.
Ability to learn and respond quickly to situations that arise on a day-to-day basis.
Promote creating an inclusive environment to reflect our values and vision at Leeds.
Ability to manage multiple projects at one time and easily highlight the most important requirements of each project, so they can be completed accurately.
Proficient in Microsoft Office Suite.
Demonstrated ability to learn and confidently use different accounting and procurement systems.
What We Would Like You to Have 3+ years of accounting or bookkeeping experience.
Experience with accounting and purchasing systems (such as ServiceNow and Concur).
Special Instructions To apply, please submit the following materials: A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by March 27, 2024 for consideration.
Note: Application materials will not be accepted via email.
For consideration, please apply through CU Boulder Jobs.
Posting Contact Information Posting Contact Name: Boulder Campus Human Resources Posting Contact Email: Recruiting@colorado.
edu
• Phone : NA
• Location : Regent Drive at Broadway, Boulder, CO
• Post ID: 9133255750
